Healthcare workforce compliance used to be something you checked off at hire. Now, it is a daily responsibility. Every practitioner, clinician, and technician in your organization needs an active, valid license to practice–not just on their first day, but every day after. When a lapsed credential slips through, the consequences are immediate: regulatory penalties, accreditation risks, payer clawbacks, and patient safety concerns.

Most healthcare organizations are still running compliance systems that weren’t built for this continuous reality.

The Problem with Traditional Verifications

Traditional primary source verifications take time and are often siloed. They usually require 3 to 5 contact attempts over 5 to 10 days, providing only a “snapshot” of what was true at that moment. Between disconnected systems, manual spreadsheets, and fragmented processes, HR and compliance teams are constantly exposed to credential gaps, failed audits, and regulatory risk.

The question isn’t whether your workforce was compliant at hire. It’s whether they’re compliant today.

How Full-Lifecycle Workforce Compliance Works

Universal Background Screening has partnered with Propelus to close the gap between talent acquisition and long-term, proactive workforce compliance oversight. By leveraging the Propelus Data Solution, UBS integrates world-class primary-source data directly into the screening workflow, turning licensure verification into a continuous process within your HR infrastructure.

This integration is designed for organizations that want to eliminate the friction of managing multiple vendors and portals. Here is how it changes the game: 

• Coverage that actually scales with Propelus Data Solutions. The system monitors 8,300+ primary licensing sources and source types, processing over 57.1million verifications monthly. This is a direct primary-source verification, not aggregated data or secondary data, automated at a scale that manual processes can’t match.
• Real automation without hidden costs. Organizations get up to 98.5% automation in primary source verifications, eliminating cost-prohibitive pass-through fees for automated license sources. When your verification infrastructure runs continuously without escalating costs per check, the whole economic model changes.
• One unified dashboard for the HR lifecycle. The UBS License Pro Dashboard gives HR and compliance leaders a single, real-time view of workforce license statuses, expiration dates, and disciplinary actions. License Pro Search provides quick lookups for fast insights and answers.
• Seamless integration into existing workflows. By consolidating screening and monitoring, eliminate manual data re-entry and the fatigue of managing multiple logins. The integrated Propelus API pushes license data and status updates directly into your existing workflows.
• Clear signals when action is needed. The system flags licenses requiring attention via a “Take Action” workflow. Licenses that are suspended, denied renewal, or facing disciplinary proceedings are surfaced immediately. Compliance teams can view source snapshots and historical change logs in real time when making decisions.

What This Looks Like Day to Day

Healthcare organizations using this approach have moved away from “reactive” compliance to be more efficient and effective: 

• Managing expirations before they happen. Instead of finding expired licenses during annual audits, compliance teams now see which licenses are expiring in the next 60 days and which have already lapsed. The dashboard makes workforce planning something you can actually act on.
• Documentation that holds up to scrutiny. Every license status change includes a timestamped snapshot from the primary source. The History Log creates an audit trail for Joint Commission reviews and regulatory inquiries.
• FCRA-compliant workflows, when it matters. When monitoring flags a problem, teams can order an FCRA-compliant license verification without re-entering data. The system populates applicant information and links monitoring alerts to formal verification orders.
• Automated roster management. SFTP-based roster updates handle new hires, terminations, license changes, and employee information changes automatically, routing updates where they need to go without manual dashboard intervention.

Why This Matters More Than Another Compliance Tool

License monitoring isn’t just a box to check anymore. It’s become part of the infrastructure that keeps healthcare workforce management running, as basic as your HRIS or payroll system.

Organizations that build automated, proactive compliance systems get three clear advantages:

1. Faster hiring with more confidence. Automated verification of primary sources accelerates onboarding and provides documentation that satisfies credentialing committees and accreditation surveyors from day one.
2. Always ready for audits. Continuous updates and automated reporting mean no scrambling before Joint Commission, DNV, or CMS visits. Your compliance status is documented as you go, not reconstructed later.
3. Catching problems early. Disciplinary actions, suspensions, and denied renewals trigger alerts as soon as they are recorded in the source. Compliance teams can respond before non-compliance gets risky, costly, and creates patient safety issues.

Why This Matters: The Power of the Integration 

This partnership works because both companies bring specific value to the table. UBS has decades of healthcare screening expertise and a deep understanding of regulatory requirements. Propelus also brings decades of healthcare experience, including direct board-level relationships, and provides the industry-leading primary-source verification technology and data solutions with unmatched source coverage, access, and automation.

Put them together, and you get a single source of truth for healthcare compliance. Background screening, license verification, and ongoing monitoring work as one unified system. For HR and compliance leaders, this matters because every disconnected system and manual handoff creates a risk that critical data will fall through the cracks.

A Shared Commitment to Excellence and Support

At the heart of this technology is a shared commitment to Customer Excellence. We recognize that in healthcare, support is a mission-critical necessity.

Their “white-glove” service model means you aren’t just getting an automated data feed; you are getting the support you need that understands your unique requirements. We don’t just provide the data; we provide the human expertise to help you maintain the highest standards of safety and compliance.

What Compliance Looks Like Now

Healthcare organizations can’t stay stuck in compliance systems that only check credentials at hire. The bar has risen. Regulatory bodies expect continuous verification, and staff, patients, and their loved ones deserve to know that every healthcare professional is safe and holds an active, unrestricted license.

With Universal Background Screening and Propelus, healthcare leaders can ensure their workforce is compliant not just at hire, but every day after that. That is a competitive edge built on integrity.

Ready to make compliance continuous? Contact UBS to see how Universal Background Screening and Propelus can turn workforce verification from a task into an asset.