Finding the right candidate is only half the work. Getting them from offer acceptance to day one without losing momentum is where many hiring processes quietly break down. Disconnected tools, manual handoffs, and limited visibility into screening progress can slow everything down at exactly the wrong moment.
To address that, Universal Background Screening (UBS) and Greenhouse have formalized their partnership, creating a more integrated path between recruiting decisions and background screening execution. For hiring teams already working inside Greenhouse Recruiting, this means less switching between systems and more visibility where it counts.
How the Integration Works
When a candidate accepts an offer in Greenhouse, a background screening order can be sent directly to Universal Background Screening without leaving the platform. Order activity and status updates flow back into the candidate’s Greenhouse Activity Feed, so hiring teams can track progress within the same environment they use to manage the rest of their recruiting workflow.
The practical benefit is fewer manual steps, fewer follow-up emails, and a cleaner handoff between recruiting and screening. Hiring managers spend less time chasing status updates and more time moving qualified candidates forward.
What Universal Background Screening Brings to the Partnership
Greenhouse lists Universal as a hire quality background screening solution, a designation centered on automation, proactive communication, fast turnaround times, accuracy, and compliance support. Universal delivers on those priorities through a comprehensive range of services, including:
- Criminal background checks
- Employment and education verifications
- Drug testing and occupational health exams
- I-9 and E-Verify processing
- License and credential tracking
These services are built for employers who need thoroughness without sacrificing speed. Background screening is not a box to check at the end of the process, but an active part of protecting the organization, making informed decisions, and delivering a professional experience to candidates at a sensitive point in their journey.
What Employers and Candidates Gain
Through the integration, employers can submit background check requests, collect digital candidate authorization and disclosure forms, and view completed screening results, all within a coordinated experience connected to Greenhouse.
That translates into real improvements across the board:
- Hiring teams spend less time on manual coordination between platforms.
- Candidates receive a more organized, professional experience during a high-stakes moment.
- Employers maintain compliance with FCRA and PBSA standards without creating extra administrative burden.
Why the Formal Partnership Matters
Integrations exist across dozens of recruiting platforms. A formal partnership is different. It establishes a shared commitment to improving the integration over time, supporting mutual customers with dedicated resources, and holding both organizations accountable to a higher standard of collaboration.
For employers using Greenhouse, it means the connection between their hiring platform and their screening provider will continue to improve. For candidates, it means a more consistent experience as hiring technology and screening expertise become more aligned.
A More Connected Hiring Process
Greenhouse helps organizations build structured, repeatable hiring processes. Universal Background Screening helps extend that structure into the screening stage, with the service depth, accuracy, and responsiveness that modern employers require.
Together, they support a cleaner path from offer acceptance to onboarding readiness, one where recruiting technology and screening expertise work in step rather than in separate silos.
To learn more about the Universal Background Screening and Greenhouse integration, visit the Greenhouse partner directory or contact Universal directly.
